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Posted: Thursday, January 18, 2018 12:40 AM

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Diakont - San Diego, CA

The Administrative Assistant is responsible for conducting daily administrative duties and for supporting staff in various day-to-day activities.

Position:


POSITION:

Administrative Assistant

POSITION CODE: 1706 TYPE: F/T

LOCATION: San Diego, CA 92123

RESPONSIBILITIES

Answer multi-line telephone system, provide information to callers, or route calls to appropriate individual.

Use professional, courteous telephone skills in all interactions with callers and office personnel.

Meet and greet visitors and coordinate meeting amenities.

Provide general administrative and clerical support including mailing, scanning, faxing and copying.

Distribute incoming mail and route deliveries.

Provide strong clerical support to include composing and typing of email correspondence, filing and special projects

Update and improve instructions and policies to ensure standard operating procedures are consistent and concise.

Maintain and update templates and additional documentation as required.

Assist with order entry and fulfillment.

Research and coordinate logistics for incoming and outgoing product and projects.

Assist with month end inventory count.

Maintain responsibility for daily up-keep of office and for stocking of office supplies, while adhering to allocated budgets.

Compile progress and performance reports and metrics on a monthly basis.

Perform basic HR functions.

Assist in the coordination of company activities and projects.

Provide support to the Materials Management Coordinator and staff with purchase requests and other related duties.

Perform other activities as directed.

REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Bachelor’s degree (or greater), or related experience working in a corporate environment (minimum 3 years).

Professional attitude and appearance.

Exceptional telephone etiquette and communication skills (written and verbal).

Advanced knowledge of Microsoft Office (Excel, Power Point, and Word) and experience using an ERP system (not required but a plus).

Knowledge of inventory and background in shipping (domestic and international) is a plus.

Ability to follow instructions and learn quickly.

Strong team player and who can work with minimal supervision.

Self-motivated with excellent team and interpersonal skills.

Must exhibit strong prioritizing and organizational skills with the ability to handle multiple projects at once.

Decisive and self-starting attitude with energy and motivation to be effective in a demanding environment.

Highly organized with strong attention to detail and accuracy.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, use hands to manipulate items, and feel, talk, and hear.

The employee frequently is required to walk, reach with hands and arms, and stoop, kneel, crouch, or crawl.

The employee is also required to sit.

The employee must occasionally lift and/or move up to 25 pounds.

Specific vision abilities required for this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

APPLY Interested candidates should supply resume and cover letter to jobs@diakont.us.com, describing qualifications in detail.

Diakont Advanced Technologies is an Equal Opportunity Employer, M/F/D/V.

• Location: San Diego

• Post ID: 34679532 sandiego
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