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Posted: Monday, March 19, 2018 3:47 PM

Description: Provides advanced administrative support associated with office operations. Usually deals with complex and confidential departmental information. Receives no instruction on routine work, general instructions on new projects.

Essential Functions:
  • Completes special projects/adhoc reports, including designing graphic presentations, as delegated by management.
  • Orchestrates and organizes project meetings, schedules and materials such as agendas, timelines, reports and presentations.
  • Takes minutes.
  • May perform desktop publishing.
  • Uses a variety of software to compose letters/prepares reports for executive/manager review.
  • Maintains confidential department files and records.
  • Maintains manager/executives calendar; arranges meetings, conferences and travel itineraries.
  • Screens telephone calls/visitors, refers to appropriate staff member.
  • Interprets policies and procedures in response to inquiries.
  • May provide information to top level management, Board Members. etc.
  • Reviews/screens manager/executives mail, researches issues and provides recommendations.
  • May provide training/direction to other non-exempt personnel.
  • CLAUSE Various positions are under review with a joint Management/Union review committee for appropriate Union/Non-Union status and this position may be considered a union position or may be converted to a union position at some time in the future.Should this position be determined to be union it will be returned to the bargaining unit in accordance with the Collective Bargaining Agreement.

    Basic Qualifications:
  • Minimum three (3) years of secretarial/administrative or comparable experience.
  • High School Diploma or General Education Development (GED) required.
    License, Certification, Registration
  • N/A

    Additional Requirements:
  • Advanced writing, reading and arithmetic skills required.
  • Ability to respond to top level management inquiries and assemble highly confidential/sensitive information.
  • Strong customer service skills required to communicate effectively with all levels of management internal/external. Initiative and analytical ability to research and prepare reports.
  • Proficient with software used by the department (i.e.: KP Payroll System, MS Word, Excel).
  • Proficiency in MS Word&MS Excel must be demonstrated through testing.
  • Word processing speed: 40 wpm required.
  • Must be able to work in a Labor/Management Partnership environment.

    Preferred Qualifications:
  • Business school/college level courses highly preferred.
    Primary Location: California,San Diego,San Diego Medical Center 9455 Clairemont Mesa Blvd
    Scheduled Weekly Hours: 40
    Shift: Day
    Workdays: Mon, Tue, Wed, Thu, Fri, Sat, Sun
    Working Hours Start: 7:00 AM
    Working Hours End: 3:30 PM
    Job Schedule: Full-time
    Job Type: Standard
    Employee Status: Regular
    Employee Group/Union Affiliation: Non-Union, Non-Exempt
    Job Level: Individual Contributor
    Job Category: Administration, Clerical and Support Services
    Department: Nursing Admin Office
    Travel: No
    Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

    External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.
    Click here for additional requirements >

    Associated topics: admin, assistant director, chief, director of nursing, lead, manager, memory, nurse manager, officer, rgn


  • • Location: San Diego

    • Post ID: 37056417 sandiego is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2018