Home > San Diego jobs > San Diego administrative/office

Posted: Monday, February 12, 2018 2:11 PM

ACADIA PharmaceuticalsU.S. Equal Opportunity Employment Information In keeping with our commitment to the community in which we do business, and in compliance with state and federal law, ACADIA is an equal opportunity employer. Our employment policies and procedures ensure that we are committed to providing equal employment opportunities in all aspects of employment without unlawful regard to race, color, religion, national origin, ancestry, sex, sexual orientation, age, veteran's status, marital status, medical condition, and physical or mental disability. As an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability. We invite you to complete the optional self-identification fields below used for compliance with government regulations and record-keeping guidelines.Location:- San Diego, CA - HQProvides administrative assistance and support of activities within the marketing department. Primary Responsibilities: Assists with scheduling commerc ial meetings for Marketing, Medical, Leg al , and Regulatory approval of marketing materials. Provides coordination and support for department attendance at conferences, agency summits and professional meet i ngs including all travel arrangements and management of vendor participation . Assists wi th the printing and production of marketing materials , and shipping/distribution to customers and/or field employees as needed . Works together with Marketing and Marketing Operations personnel to schedule and support medical congresses and exhibits. Manages department files via BOX and S drive , keeping materials organized and current. Maintains agency li sts and ro sters. Creates and proofreads documents, spreadsheets and tracking tools related to marketing; collaborating with other departments as necessary. Liaison between Legal and Finance to manage commercial procurement and contracts; initiates and coord i nates requests for purchase orders and contracts , e . g. , master services agreements , statements of work , and confidentiality agreements . Reconciles departmental expenses through purchase orders and Concur/corporate credit card Schedules Market ing core brand team and extended team internal meetings- including securing meeting space and food and beverage as needed . Supports Marketing personnel with administrative tasks/activities as necessary. De v elops and maintains strong e ffec tive re lationships with multiple outside agenc i es and vendors. Acts as lia ison with vendors as necessary. Manages trave l arrangements for Marketing personnel as requested Supports interdepartmental or cross functional projects . Other duties as assigned . Ed ucation/Experience/Skills: Associate ' s degree or an equivalent combination of education and applicable job experience may be considered . Bache l or's degree preferred . A minimum of 6 years ' related experience, preferably in the pharmaceutical or biotech industry . Must be highly organized, self-motivated, and proficient with word processing (Word), spreadsheets (Excel) and presentations (PowerPoint). Must possess ah igh level of in t egrity and the ability to mainta in confidential inf ormation . Must be able to work under pressure, prioritize projects and workload, and work to tight dead l ines in a fast-paced environment.Must possess: Demonstrated abi li ty to produce h igh qual ity work Works proactively and demonstrates strong problem solving skills Proven ability to maintain confidentiality Effec tive organizational , commun ica tion, and time management skills Proficiency in all MS Su i te programs Ability and willingness to learn new program Strong interpe rsona l skills, including tact, diplomacy, judgment and flexibility Proficient at supporting effective in terac tions between team members and among cross-functional teams Demonstrated ability to schedule and coordinate project priorities and resources and to produce high quali ty work .


• Location: San Diego

• Post ID: 36590557 sandiego is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2018